When You’re the Office Proofreader

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Do your colleagues and employees’ rely on your writing and editing skills? Are you frequently asked to look over others’ writing or give projects a “quick look”?

Congratulations! Your co-workers obviously respect and admire your writing skills and keen eye for small errors. You should feel flattered. However, this can quickly become frustrating. When others ask for your help, it’s hard to refuse, despite having a full work load.

Poor writing skills in business can cause larger problems, too. If employees frequently sends out poor communications or produce documents peppered with errors, you clients, customers and competitors may believe that your business isn’t concerned with details. Worse, if your emails or proposals to clients are unclear, they may think that your business doesn’t fully value the relationship.

How can you improve communications skills at your office or business? Here are a few ideas:

  1. When a co-worker approaches you to edit some of their writing, offer to sit down with them and go through the document together. Your co-worker will appreciate the opportunity to learn your editing process.
  2. Create an “editing checklist” for your office or department. List errors that you see frequently, spelling and grammar mistakes. Include other questions for the writer to ask themselves, such as “Is the tone appropriate?” or “Will this make sense for someone with no prior knowledge of the topic?”
  3. Offer writing workshops – or webinars – for your department. Workshops will offer you and your co-workers the opportunity to assess writing skills, identify areas to improve and practice new techniques.
  4. Emphasize high-quality writing as vital for your business’ success. Ask your managers and executives to do the same.
  5. Hire professional writers and editors to craft and polish high-priority projects and communications. This investment will help improve your company’ reputation and even bring in more business.

One thought on “When You’re the Office Proofreader

  1. Pingback: 3 Tools to Improving Your Writing | Fast Article Answers

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