Learn to Write & Proofread Faster

Proofreading

Writing and proofreading quickly is vital for succeeding, no matter your job function. With the right skill set and strategies, you can write and polish presentations in a few hours, tackle email and reports more efficiently.

Almost one year ago (man, time flies!), I outlined some strategies for writing faster. I’ve also written lots about how to proofread better and faster on this blog.

I also offer individual coaching for professionals to improve writing and proofreading efficiency. We discuss your writing and proofreading strategies, and practice skills that you can put to work the very next day. Individual training sessions are the most effective since we focus solely on what you’d like to improve.

Please take a look at all our training services, including individual coaching and contact me for a detailed quote.

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Ending that Email

Writing email can be daunting, especially when it’s an important message. Then again, when isn’t it important?

Recently, we discussed why email is so vital in business, how to write better email subject lines and how to begin an email. When writing to colleagues, supervisors and clients, your message’s final sentences will be the last things they read. Follow these simple steps to leave a great last impression!

  1. Sum up information into one – three sentences. This is especially important if your email is quite long or descriptive. In today’s business climate, we often need to relay a huge amount of information via email. A simple summary prevents communication breakdowns and ensures that everyone remains on the same page. Introduce your summary with the word “summary,” or the phrases, “in short” or “to put it briefly.” For example, SUMMARY: Due to budget adjustments (see above), we cannot restructure our leadership training course. In the next two months, we must alter and edit the existing material for the July conference. 
  2. Detail the call to action. Make sure your recipients know what you’d like them (or need them) to do with straightforward and detailed information. For example, You must attend three sales seminar or complete five online modules this quarter to fulfill your learning requirement. Don’t leave it until the last minute: sign up soon! 
  3. Sign off professionally. Use a cordial and professional salutation to end every email. Choose the best word or phrase for the email and the tone it necessitates. It’s hard to go wrong with “Best,” “Kind regards” or “Thanks.”

By ending every email effectively, you’ll improve the entire message’s impact and success.  Email moves business along, so be sure you control your message!

Common Confusion: Any one & Anyone

The phrase any one is often confused with the word anyone. It’s easy to understand why! After you know the rule, however, it’s pretty simple to keep them straight.

Anyone is an indefinite pronoun and refers to any person, not any individual. The adjective phrase any one refers to specific people or things that are unidentified.

Examples: 

  • Anyone who would like to attend next month’s conference can sign up by emailing Craig.
  • Please select any one of the items listed below for your “lunch and learn” meal.
  • Anyone can tell you that micromanagement leads to unhappy employees.
  • I feel that any one of our three candidates would excel in this role.